Insights.

Audits reveal weaknesses and document control is often the biggest. Missing approvals, outdated SOPs or fragmented systems can quickly lead to findings and stress. This guide explains how to design a document control workflow that keeps your QMS truly audit-ready, not just compliant on paper. Discover how automation, integration and Singlepoint’s no-code tools transform document management into a source of confidence, not chaos.

Modern Quality Management Systems demand more than file storage. Documents are living artefacts that require input from multiple teams, and without the right system, collaboration quickly turns into a compliance risk. A collaborative QMS combines version control, structured approval workflows and audit trails to create a single source of truth.

Too many organisations mistake digital filing for true document control. In our experience, compliance strength only comes when the system, not people, enforces rules, approvals, and audit trails. This article sets out our perspective on Document Control and Management Systems (DCMS): why most Document Management Systems (DMS) aren’t enough, how control has evolved with automation and integration and the features that make a system adoption-proof for end users.

Many teams assume that storing documents in SharePoint or a shared drive counts as “document control.” In reality, it doesn’t. A Document Management System (DMS) helps you organise, store, and retrieve documents, but it won’t stop outdated versions circulating or enforce approvals. A Document Control System (DCS) goes further, with system-enforced permissions, audit trails and workflows that make compliance non-negotiable.