Document Control and Management.

Singlepoint’s Next Generation Document Control is designed for the way today’s businesses need to work. Systemic control, secure access and in-built compliance and all with a simple and intuitive end user experience.

Document control and management Document control and management
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Rapidly transform fragmented
workflows

Document control can become fragmented and time consuming when managed manually on paper or across multiple spreadsheets and systems.

Sinlgepoint’s initiative document control software helps automate and centralise your records to access the benefits of version control, powerful search functionality and global document properties.

Integrated with powerful generative AI tools out the box, Singlepoint helps users rapidly create and update content at scale.

Define, track & secure a single source of truth

Our comprehensive range of workflow management and customisation options ensures you can migrate any kind of existing document or process into a single, globally accessible system.

Singlepoint also allows you to track every user action to reduce compliance and audit risks while enabling continuous improvement throughout every aspect of your business.

Store and collaborate with maximum control

Gain complete control over every piece of information in your organisation with clearly defined permissions structures and mass update capabilities.

Share documents seamlessly across thousands of users with global portal management, mass document registration and document groups. (Find out more about our advanced mass registration capabilities.)

Documents can also be secured with an inbuilt watermarking feature which allows you to display labels on the PDF such as “uncontrolled if printed” alongside system data such as version, number date and document owner.

Engage every employee through a simple interface

Our unique Visual Navigator software allows employees to rapidly access and easily navigate complex layers of information through an image based interface.

This visual display brings documents and processes to life within the context of an employee’s physical working environment.

The clean and accessible user interface ensures employees with any level of digital experience can quickly access key information.

Singlepoint DM also allows you to easily track and evidence employees are engaging with documents through access logs, competency trackers and training matrices.

Built to drive compliance

Singlepoint DM has been designed with compliance at its core

We have been working with Quality, Environmental and Health & Safety professionals for many years and their input has helped us to mould a product that not only meets all of the needs of the end users but delivers on every level when it comes to the requirements of compliance professionals in terms of process visibility and control, historic audit trail maintenance and, of course, complete alignment with the operational goals of your business.

Providing the power to perform

Some of the world’s biggest companies have already been using Singlepoint for more than a decade to manage and control business-critical documentation.

That’s because Singlepoint DM has always had the power to perform, the power to handle huge numbers of both documents and users, quickly and intuitively.

Our Next-Gen Singlepoint DM takes that even further.

Is Singlepoint document control software secure?
Singlepoint’s document control software is a highly secure system that uses various technologies such as data encryption and multi-factor authentication to make your system secure and reliable. Singlepoint also supports Single Sign On (SSO) and fully complies with the SAML 2.0 protocol.
What is Singlepoint’s Visual Navigator platform?

Singlepoint Visual Navigator is a powerful tool that allows you to design graphic screens and landing pages with clickable links and hotspots that allow the end users to very quickly navigate around the system.

What is Viewpoint technology?

Singlepoint Document Management software has its own on board viewing technology called Viewpoint – as standard this tool will make viewing any Microsoft Office document a breeze by rendering it as a PDF to the end user.

Can Singlepoint integrate with 3D viewing software?

 Singlepoint can be used with virtually any commercially available 3D viewing software, allowing you to bring up the 3D model and (depending on the chosen 3D viewer) rotate, cut and mark up.

What is the Mass Registration Function?

The Mass Registration Function in Singlepoint’s DMS is a new feature designed to efficiently handle large volumes of documents. It allows for the registration of documents with necessary metadata settings, simplifying initial setup and ongoing document management. Find out more.

What is the Revision Compare feature?

The Revision Compare feature is a new tool that enables users to compare different versions of a document, including drafts. It primarily compares the current version against the previous one, highlighting changes and updates. This feature supports over 40+ file types. Find out more.

How does Generative AI integration enhance Singlepoint DM?

Generative AI integration in Singlepoint’s DMS enhances document management in two modes: ‘New Document’ and ‘Document Summary.’ The ‘New Document’ mode allows AI to draft documents like SOPs, while the ‘Document Summary’ mode creates AI-generated concise summaries as attachments. Find out more. 

Get our Document Control & Management factsheet

Download our factsheet to learn more about how Singlepoint’s quality management software can help you.

View our case studies

The Mentholatum Company: Document Management

The Mentholatum Company: Document Management

The Mentholatum Company, a US-based developer of OTC products, faced challenges with document management and regulatory compliance under FDA and cGMP guidelines. Adopting Singlepoint’s Document Management System, they transformed their paper-based system into a digital powerhouse, enhancing document security, access control, and audit readiness.

read more
Hitachi Rail: Multi-site implementation

Hitachi Rail: Multi-site implementation

Hitachi Rail Europe, Ltd. is a wholly owned subsidiary of Hitachi, Ltd. and a total railway system supplier offering rolling stock, traction equipment, signalling, traffic management systems and maintenance centres.

read more
Fablink: NPI and APQP

Fablink: NPI and APQP

Fablink redefines project management in the automotive industry with Singlepoint, gaining total visibility into NPI and APQP tasks

read more

FAQs

What is document management system and how does it work?
Document management systems are software applications that are used to capture, track and store electronic documents and content such as PDFs, Microsoft office files and images.
What are the top features of document management software?
The top features of document management software include: document storage, security and access control, version and change control, search functionality, folders, global document properties, mass document registration and document groups. Alongside these features, Singlepoint also has the added benefit of being fully integrated into Singlepoint’s visual navigator platform.
How can a document control system improve compliance and efficiency?
Maintaining a document management system manually is fraught with the risk that things will inevitably get missed or that mistakes will be made. The goal is to deliver the right documents (and versions) to the right people at the right time; attempting to achieve that manually is extremely difficult and will consume huge amounts of human time. However, a software system with a proven track record in this arena will systematically ensure that only the right revisions of documents are available. It will also ensure that only users with the right level of access permissions will be able to view, print, edit and approve your documents.
What is the difference between document management and document control?

Document management refers to the storing, sharing and tracking of documents within your organisation.

Document control refers to the controls that are placed on the flow of information within your organisation and a document control system is the software that manages documents workflows, change control, security permissions and administration.

Why should I use a document management system and why is document control important?

 Keeping control of your company’s key documentation and content is an ever-present challenge and our web-based document management system can help you deliver a single source of truth for critical information across your business.

 A document control system is also an extremely important tool for compliance in regulated industries as it improves information security, increases transparency and reduces risk through enforcing and evidencing compliance.

How do I implement a document management system?

If you’ve never implemented a software driven document management system before, then it’s important to enlist the services of professionals who have the prior experience and who can help you make the transition from purely manual to online.

What type of document control system software do I need?
Web-based software is easy to deploy across any size of organisation, but is particularly useful for larger companies with a workforce spread over multiple sites or locations. Be sure to select a software product that has a proven track record spanning several years and with multiple customers, many of whom will have provided case studies on their own experiences.