Contractor Management.
Manage contractor qualifications, compliance and documentation with Singlepoint Contractor Management. Centralize critical records, automate checks and maintain visibility across your contractor base to help keep work safe, compliant and inspection-ready.
Full visibility and traceability
Before starting any contractor work, it's crucial to ensure certifications, service agreements and health and safety requirements are up to date and understood. Singlepoint Contractor Management automates these checks while providing full visibility and traceability, offering a streamlined process that gives you greater control.
Centralised control
Never lose track of critical paperwork again. Singlepoint Contractor Management serves as a centralized hub for all your contractors' essential documentation, from certifications to health and safety guidelines.
Automated efficiency
Singlepoint Contractor Management helps you track and manage which documents are coming up for review and renewal and which contractor documents are out of date or missing. This automation improves efficiency and helps teams stay on top of important tasks and compliance requirements.
Take an integrated approach
Singlepoint Contractor Management integrates with other essential business modules, including Document Management, Audit and Corrective Action. This supports a closed-loop, systemic approach to managing contractors.
Data-driven oversight
With integration into Singlepoint's Business Intelligence capabilities, Contractor Management allows you to create customized reports and dashboards, offering real-time insights into contractor performance and Key Performance Indicators (KPIs).
Demonstrate compliance
Singlepoint Contractor Management is designed to help you demonstrate compliance during audits and inspections. Maintain each contractor's current approval status alongside the required documentation, providing clear evidence of how contractors are managed and tracked.
Maintain health and safety records
Stay on top of contractors' adherence to your health and safety policies, with records that provide a clear history of contractor requirements and compliance activity.
Get our QMS fact sheet
Download our fact sheet to learn more about how Singlepoint’s quality management software can help you.
Our case studies
Horizons: From barely visible to ISO 9001 audit-ready
Horizons Incorporated had a document control system, but adoption never spread beyond the core quality team. At audit the answer was technically yes; in practice, most of the workforce did not know it existed. After evaluating six vendors, Horizons chose Singlepoint for its concurrent user licensing, visual navigation, and cross-module traceability. A back-end migration from Waypoint kept implementation to weeks, not months. The result: whole-workforce access without per-seat cost, a complete corrective action audit trail, and a first surveillance audit that impressed an examiner the team had never met. Adoption itself now serves as a live quality signal.
Doncasters Trucast: Strengthening NPI & Audit Governance
Doncasters Trucast, a recognised leader in precision investment castings and turbine components, needed to strengthen governance and traceability within its New Product Introduction process. Operating in highly regulated mobility and aerospace-related markets, the business required a more structured, auditable and scalable approach to gated project management. By implementing Singlepoint’s configurable NPI module, Doncasters Trucast introduced electronic gate approvals aligned to regulatory standards, improving visibility, accountability and compliance. The result has been sustained zero audit findings related to NPI for over three years, alongside reduced administrative burden and improved real-time insight for engineering, quality and customer-facing teams.
FMP: Delivering 4,000 Hours of Efficiency Gains
FMP, one of the UK’s leading manufacturers of medical devices and healthcare products, needed to replace its manual, paper-based processes with a more efficient, compliant system. After evaluating 15 platforms across two review cycles, Singlepoint stood out as the clear leader for its flexibility, scalability and ease of use. By implementing Singlepoint’s document management and training modules, FMP achieved measurable time savings of 4,000 hours per year and significantly improved audit readiness.
Faltec: ERP Integration and Audit Efficiency
Faltec Europe streamlined operations and enhanced compliance by replacing outdated systems with Singlepoint. Discover how seamless ERP integration and centralised document management transformed their digital workflow.
UTAC: Driving Quality and Efficiency with Integrated Quality Management
UTAC UK, a leading provider of powertrain and engine testing services, faced challenges with outdated paper-based quality management processes. Senior Manager Peter Davies sought a modern, integrated solution to streamline operations across multiple sites. By implementing Singlepoint’s adaptable platform, UTAC UK digitised their entire quality management system, including document control, auditing and risk management
HiiROC: Streamlining Quality Management for Rapid Business Growth
“My rule of thumb is if my boss can find what they are looking for quickly, then the system works. With Singlepoint, anyone can now find documents in a few clicks. It has made things very easy for everyone” Keith Renouf, Head of HSEQ.
Amcor: Document Management
“Singlepoint is a very good system for control of documentation. You have everything on the system and it’s user-friendly. Everybody in the company can use it.” – Irene, Quality Systems Manager
Mentholatum: audit-ready under FDA scrutiny
The Mentholatum Company, a US OTC and consumer health manufacturer regulated under cGMP and 21 CFR Part 11, was managing quality documentation on local servers and network drives, with no single system of record, no reliable audit trail, and real exposure to ransomware. After a recommendation from its UK affiliate, Mentholatum deployed Singlepoint for document control across its Orchard Park and Horsham sites. A 2026 cloud migration removed dedicated server hosting and saved over $18,000 a year, while delivering 24/7 access for a three-shift operation. Every operator can now pull up a current, controlled SOP the moment an auditor asks.
Hitachi Rail: Multi-site implementation
Hitachi Rail Europe, Ltd. is a wholly owned subsidiary of Hitachi, Ltd. and a total railway system supplier offering rolling stock, traction equipment, signalling, traffic management systems and maintenance centres.
Gates Power Systems: Visual Navigator
Gates Power Systems enhanced their document management with Singlepoint’s Visual Navigator, linking ‘hotspots’ to manufacturing equipment images for precise document access.
FAQs
What kind of documents can I store in the Contractor module?
You can store contractor certifications, insurance documents, training records, risk assessments, method statements, permits, induction records and other compliance-related documents.
How does Singlepoint help in managing contractor health and safety requirements?
Singlepoint centralizes contractor records, training, certifications and safety documentation. Automated workflows and alerts help ensure contractors meet site requirements before work begins.
What is the difference between contractor management software and contractor prequalification platforms such as CHAS or SafeContractor?
Prequalification platforms assess contractor suitability before engagement. Contractor management software supports ongoing management, including document control, inductions, compliance monitoring and performance tracking.
What is the difference between contractor prequalification and ongoing contractor management, and why does a site operator need both?
Prequalification confirms a contractor meets initial requirements. Ongoing management ensures certifications, training and compliance remain valid throughout the contractor’s engagement on site.
Can Singlepoint Contractor Management send automated alerts to internal teams and contractors when certifications or documents are approaching expiration?
Yes, Singlepoint Contractor Management can send automated notifications to alert both contractors and internal teams before certifications, training records or other key documents expire.
How does contractor management software support ISO 45001 clause 8.1.4 requirements for controlling health and safety risks from contractor activities?
It helps manage contractor competence, documentation, risk assessments and approvals. Centralized records provide evidence that contractor-related health and safety risks are effectively controlled.
What contractor management documentation should a site operator maintain to demonstrate compliance during an HSE inspection?
Typical records include certifications, insurance documents, inductions, training records, risk assessments, method statements, permits to work and contractor performance records.
We have over 50 contractors regularly on our manufacturing site, each with different induction requirements, certification renewals, and document expiration dates. How does contractor management software provide visibility and control?
It centralizes contractor records, automates reminders and provides real-time visibility into compliance status. This reduces manual administration and helps ensure requirements are met across all contractors.