Contractor Management.
Contractors are integral to daily business operations, whether in an office or operating in hazardous areas, sometimes at height or under other dangerous conditions. From the moment they step on site, their safety and work quality are your responsibility. It’s not just about getting the job done but doing it safely and to a high standard. Ensuring they’re fully qualified is critically important for both.
Full visibility and traceability
Before starting any contractor work, it’s crucial to ensure that certifications, service agreements, and health & safety measures are up-to-date and understood. Singlepoint’s Contractor module not only automates these checks but also provides full visibility and traceability, offering a streamlined process that puts you in total control.
Centralised control
Never lose track of critical paperwork again. Singlepoint’s Contractor module serves as a centralised hub for all your contractors’ essential documentation, from certifications to health and safety guidelines.
Automated efficiency
Tired of missing document renewals and other crucial actions? Our Contractor Management module helps you track and manage which documents are coming up for review and renewal and which suppliers’ documents are out of date and/or missing. This automation enhances your team’s efficiency and ensures important tasks and compliance issues never fall through the cracks.
Take an integrated approach
Achieve seamless operational flow by leveraging Singlepoint’s Contractor module’s integration with other essential business modules, such as Document Control, Audit, and Corrective Action. This ensures a closed-loop and systemic approach to managing contractors.
Data-driven oversight
With integration into Singlepoint’s Business Intelligence capabilities, our Contractor Management module allows you to create customised reports and dashboards, offering real-time insights into contractor performance and KPIs.
Demonstrate compliance
Singlepoint Contractor Management is designed to help you easily prove compliance during audits. Auditors and clients will appreciate the comprehensive, systemic approach you’ve taken in managing and tracking each contractor’s current approval status alongside all of the required documentation.
Safety and legal assurance
Stay on top of your contractors’ adherence to your health and safety policies. In case of legal challenges, this could prove invaluable.
Get our QMS factsheet
Download our factsheet to learn more about how Singlepoint’s quality management software can help you.
Case studies
KRG: Reduced costs and improved reporting with Singlepoint
As one of the UK’s top precision engineering firms, KRG Engineering faced steep administration costs that threatened its operational efficiency. Enter Singlepoint QMS, which, with its suite of advanced modules, transformed the firm’s approach.
NGF: A decade of support
NGF Europe Ltd are one of the world’s largest manufacturers of glass and glazing products for architectural, automotive and established creative technology markets.
Acdopro: Document Control, Issue, Calibration & Visual Navigator
Acdopro have been using Singlepoint since May 2020. They specialise in the manufacture of laundry products exported to over 75 countries, under well-known trademarks such as Dr. Beckmann, Glo white, Stain Devils and ACDO.
FAQs
What kind of documents can I store in the Contractor module?
You can store contractor certifications, insurance documents, training records, risk assessments, method statements, permits, induction records, and other compliance-related documents.
How does Singlepoint help in managing contractor health and safety requirements?
Singlepoint centralises contractor records, training, certifications, and safety documentation. Automated workflows and alerts help ensure contractors meet site requirements before work begins.
What is the difference between contractor management software and contractor prequalification platforms such as CHAS or SafeContractor?
Prequalification platforms assess contractor suitability before engagement. Contractor management software supports ongoing management, including document control, inductions, compliance monitoring, and performance tracking.
What is the difference between contractor prequalification and ongoing contractor management, and why does a site operator need both?
Prequalification confirms a contractor meets initial requirements. Ongoing management ensures certifications, training, and compliance remain valid throughout the contractor’s engagement on site.
Can Singlepoint Contractor Management send automated alerts to internal teams and contractors when certifications or documents are approaching expiry?
Yes. Automated notifications can be configured to alert both contractors and internal teams before certifications, training records, or other key documents expire.
How does contractor management software support ISO 45001 clause 8.1.4 requirements for controlling health and safety risks from contractor activities?
It helps manage contractor competence, documentation, risk assessments, and approvals. Centralised records provide evidence that contractor-related health and safety risks are effectively controlled.
What contractor management documentation should a site operator maintain to demonstrate compliance during an HSE inspection?
Typical records include certifications, insurance documents, inductions, training records, risk assessments, method statements, permits to work, and contractor performance records.
We have over 50 contractors regularly on our manufacturing site, each with different induction requirements, certification renewals, and document expiry dates. How does contractor management software provide visibility and control?
It centralizes contractor records, automates reminders, and provides real-time visibility of compliance status. This reduces manual administration and helps ensure requirements are met across all contractors.