Document Control and Management.
Singlepoint's Next Generation Document Control is designed for the way today's businesses work. It gives regulated manufacturers secure control over documents and compliance, with an intuitive user experience that makes information easy to access while keeping documentation controlled and audit-ready.
Transform fragmented workflows
Streamline document control with Singlepoint's intuitive software. Automate document management with powerful features such as version control, search and global properties.
Integrated with generative AI, Singlepoint helps users rapidly translate, create and update content at scale.
Streamline quality processes
Efficient document management is the backbone of a robust Quality Management System. Singlepoint ensures your team always has access to accurate, up-to-date information, reducing errors and nonconformances.
Centralized document control is essential for demonstrating compliance and supporting continuous improvement. With Singlepoint, you can streamline quality processes, improve collaboration and increase efficiency while maintaining a strong commitment to quality.
Unify your documents and processes
Our comprehensive range of workflow management and customization options lets you migrate existing documents and processes into a single, globally accessible platform.
Singlepoint also tracks every user action to help reduce compliance and audit risk while supporting continuous improvement across your business.
Flexible and scalable
Gain complete control over every document with clearly defined permission structures and bulk update capabilities.
Share documents seamlessly across thousands of users with Global Portal Management, Mass Document Registration and Document Groups.
Documents can also be secured with a built-in watermarking feature that displays labels such as "Uncontrolled if Printed" on PDF documents, alongside system data including the version number, date and document owner.
User friendly
Our unique Visual Navigator gives employees an intuitive, image-based interface for accessing and navigating complex information, bringing documents and processes to life.
The clean, accessible interface helps employees of all experience levels quickly find the information they need.
Singlepoint makes it easy to track and demonstrate employee document engagement through access logs, competency tracking and integration with the Training Management module.
Safe and Secure
Singlepoint uses advanced security features such as encryption, multi-factor authentication and granular access controls to protect your sensitive information.
Detailed audit trails capture document access history, system activity, version history and timestamps, giving you confidence that your documents remain secure and compliant.
Inside Singlepoint DMS
Search
Quickly find the documents you need with powerful search capabilities that let you search by keyword, metadata and more.
Store
Securely store all your documents in a centralized repository, ensuring everyone has access to the latest approved versions.
Version Control
Track document changes and revisions with automated version control, ensuring users always have access to the latest approved version.
Workflow management
Streamline document workflows with customizable approval processes, automated notifications and task assignments. Use built-in workflows or create your own.
Access control
Granular access controls ensure only authorized users can access, edit or distribute specific documents. Approvals remain controlled throughout the document lifecycle.
Audit Trail
Maintain a complete history of document activity, including creation, modification, access and version changes.
Mass Registration
Efficiently handle large volumes of documents with our Mass Registration feature. Use Global Document Properties to apply and manage metadata across multiple documents, making large-scale document registration faster and more consistent.
Revision compare
Compare different versions of a document, including draft versions, with ease. Revision Compare supports more than 90 file types.
AI Integration
Put generative AI to work with two modes: New Document and Document Summary. Draft documents with AI and generate concise document summaries as attachments.
Document Translation
Translate and download documents in multiple formats with our Document Translation feature. Supports 133 languages.
Shared folders vs. Singlepoint Document Management
Structured metadata for easy categorization
Folder-based hierarchy with limited metadata
Powerful full-text search across documents and metadata
Basic file name, content and folder search
Ensures users always access the latest approved document version, eliminating the risk of outdated copies
Manual version control with a risk of overwritten changes
Granular, role-based access controls for documents and folders
Limited access controls, typically managed at the folder level
Real-time collaboration, commenting and annotations
No built-in collaboration features; relies on external tools
Drag-and-drop workflow builder
No built-in workflow management; manual processes
Built-in support for ISO 9001, FDA and other compliance requirements
No built-in compliance features; manual compliance processes
Designed to support large volumes of documents and users
Limited scalability with performance issues as file structures grow
Built-in revision comparison for 90+ file types
No revision comparison; manual file comparison
Built to drive compliance
For regulated industries
Singlepoint is built with compliance at its core. Developed in collaboration with quality, environmental and health and safety professionals, it delivers the process visibility, control and audit trails organizations need to support compliance and meet operational requirements.
Trusted by global leaders
Some of the world's largest companies have trusted Singlepoint for more than a decade to manage and control business-critical documentation.
Singlepoint is designed to support high volumes of documents and users while delivering the speed, performance and ease of use organizations need every day.
Get our Document Control & Management fact sheet
Download our fact sheet to learn more about how Singlepoint’s quality management software can help you.
Our document control & management case studies
Horizons: From barely visible to ISO 9001 audit-ready
Horizons Incorporated had a document control system, but adoption never spread beyond the core quality team. At audit the answer was technically yes; in practice, most of the workforce did not know it existed. After evaluating six vendors, Horizons chose Singlepoint for its concurrent user licensing, visual navigation, and cross-module traceability. A back-end migration from Waypoint kept implementation to weeks, not months. The result: whole-workforce access without per-seat cost, a complete corrective action audit trail, and a first surveillance audit that impressed an examiner the team had never met. Adoption itself now serves as a live quality signal.
Doncasters Trucast: Strengthening NPI & Audit Governance
Doncasters Trucast, a recognised leader in precision investment castings and turbine components, needed to strengthen governance and traceability within its New Product Introduction process. Operating in highly regulated mobility and aerospace-related markets, the business required a more structured, auditable and scalable approach to gated project management. By implementing Singlepoint’s configurable NPI module, Doncasters Trucast introduced electronic gate approvals aligned to regulatory standards, improving visibility, accountability and compliance. The result has been sustained zero audit findings related to NPI for over three years, alongside reduced administrative burden and improved real-time insight for engineering, quality and customer-facing teams.
FMP: Delivering 4,000 Hours of Efficiency Gains
FMP, one of the UK’s leading manufacturers of medical devices and healthcare products, needed to replace its manual, paper-based processes with a more efficient, compliant system. After evaluating 15 platforms across two review cycles, Singlepoint stood out as the clear leader for its flexibility, scalability and ease of use. By implementing Singlepoint’s document management and training modules, FMP achieved measurable time savings of 4,000 hours per year and significantly improved audit readiness.
Faltec: ERP Integration and Audit Efficiency
Faltec Europe streamlined operations and enhanced compliance by replacing outdated systems with Singlepoint. Discover how seamless ERP integration and centralised document management transformed their digital workflow.
UTAC: Driving Quality and Efficiency with Integrated Quality Management
UTAC UK, a leading provider of powertrain and engine testing services, faced challenges with outdated paper-based quality management processes. Senior Manager Peter Davies sought a modern, integrated solution to streamline operations across multiple sites. By implementing Singlepoint’s adaptable platform, UTAC UK digitised their entire quality management system, including document control, auditing and risk management
HiiROC: Streamlining Quality Management for Rapid Business Growth
“My rule of thumb is if my boss can find what they are looking for quickly, then the system works. With Singlepoint, anyone can now find documents in a few clicks. It has made things very easy for everyone” Keith Renouf, Head of HSEQ.
Amcor: Document Management
“Singlepoint is a very good system for control of documentation. You have everything on the system and it’s user-friendly. Everybody in the company can use it.” – Irene, Quality Systems Manager
Mentholatum: audit-ready under FDA scrutiny
The Mentholatum Company, a US OTC and consumer health manufacturer regulated under cGMP and 21 CFR Part 11, was managing quality documentation on local servers and network drives, with no single system of record, no reliable audit trail, and real exposure to ransomware. After a recommendation from its UK affiliate, Mentholatum deployed Singlepoint for document control across its Orchard Park and Horsham sites. A 2026 cloud migration removed dedicated server hosting and saved over $18,000 a year, while delivering 24/7 access for a three-shift operation. Every operator can now pull up a current, controlled SOP the moment an auditor asks.
Hitachi Rail: Multi-site implementation
Hitachi Rail Europe, Ltd. is a wholly owned subsidiary of Hitachi, Ltd. and a total railway system supplier offering rolling stock, traction equipment, signalling, traffic management systems and maintenance centres.
Gates Power Systems: Visual Navigator
Gates Power Systems enhanced their document management with Singlepoint’s Visual Navigator, linking ‘hotspots’ to manufacturing equipment images for precise document access.
FAQs
What is the difference between document management and document control?
Document management is the broader process of storing, organizing and retrieving documents.
Document control is more specific, focusing on approvals, version control, access permissions and ensuring people use the correct document.
How does dedicated document control software compare to using SharePoint or Google Drive for document management?
SharePoint and Google Drive are useful for file storage and collaboration, but dedicated document control software is designed to manage approvals, version control, audit trails and controlled distribution. That makes it a better fit for organizations that need stronger governance and compliance.
What should I look for when choosing document control software for a manufacturing or regulated business?
Look for features such as revision control, approval workflows, audit trails, permissions and powerful search capabilities.
In a regulated or manufacturing environment, the software should also help ensure employees always have access to the latest approved version.
Does Singlepoint Document Control integrate with ERP systems such as SAP or Microsoft Dynamics?
Yes. Singlepoint integrates with ERP and MRP systems, including SAP, and supports broader integration requirements, including Microsoft Dynamics, through its fully documented REST API.
How does Singlepoint Document Control support compliance with ISO 9001:2015 clause 7.5 (Documented Information)?
Singlepoint supports ISO 9001:2015 clause 7.5 by helping organizations control documented information through revision control, approval workflows, access permissions and audit trails. It helps ensure documents are properly managed, easy to retrieve and protected from unauthorized changes.
Can Singlepoint Document Control support compliance with multiple standards simultaneously, such as ISO 9001 and ISO 14001?
Yes. Singlepoint Document Control supports multiple standards within a single system, helping organizations manage documents, approvals and compliance requirements across different management systems.
We are a manufacturer working towards ISO 9001 certification for the first time. How would a document control system help us meet the documented information requirements?
It provides a controlled process for creating, reviewing, approving, distributing and maintaining documents. This helps ensure documented information is accurate, accessible and audit-ready for ISO 9001 certification.
What is the risk of relying on shared drives like SharePoint for document control in a regulated environment, and when does this become a compliance problem?
The risk is that shared drives are often used as file storage rather than controlled document management systems, which can lead to weak revision control, inconsistent approvals and poor traceability. It becomes a compliance problem when an organization cannot demonstrate that documents are controlled, current and accessible only to the right people.