Contractor Management.
Manage contractor qualifications, compliance and documentation with Singlepoint Contractor Management. Centralize critical records, automate checks and maintain visibility across your contractor base to help keep work safe, compliant and inspection-ready.
Full visibility and traceability
Before starting any contractor work, it's crucial to ensure certifications, service agreements and health and safety requirements are up to date and understood. Singlepoint Contractor Management automates these checks while providing full visibility and traceability, offering a streamlined process that gives you greater control.
Centralised control
Never lose track of critical paperwork again. Singlepoint Contractor Management serves as a centralized hub for all your contractors' essential documentation, from certifications to health and safety guidelines.
Automated efficiency
Singlepoint Contractor Management helps you track and manage which documents are coming up for review and renewal and which contractor documents are out of date or missing. This automation improves efficiency and helps teams stay on top of important tasks and compliance requirements.
Take an integrated approach
Singlepoint Contractor Management integrates with other essential business modules, including Document Management, Audit and Corrective Action. This supports a closed-loop, systemic approach to managing contractors.
Data-driven oversight
With integration into Singlepoint's Business Intelligence capabilities, Contractor Management allows you to create customized reports and dashboards, offering real-time insights into contractor performance and Key Performance Indicators (KPIs).
Demonstrate compliance
Singlepoint Contractor Management is designed to help you demonstrate compliance during audits and inspections. Maintain each contractor's current approval status alongside the required documentation, providing clear evidence of how contractors are managed and tracked.
Maintain health and safety records
Stay on top of contractors' adherence to your health and safety policies, with records that provide a clear history of contractor requirements and compliance activity.
Get our QMS fact sheet
Download our fact sheet to learn more about how Singlepoint’s quality management software can help you.
Our case studies
Surface Transforms: Document Control and Training Management
Thanks to Singlepoint, Surface Transforms has significantly upgraded their document control and safety processes. The software has catalysed a paperless revolution on the shop floor, instilling greater confidence in their operational practices.
Doncasters Trucast: Business Intelligence enhances efficiency
Singlepoint Business Intelligence has redefined data interaction for Doncasters Trucast, giving staff and managers instant insight into manufacturing performance
Fablink: NPI and APQP
Fablink redefines project management in the automotive industry with Singlepoint, gaining total visibility into NPI and APQP tasks
ZF: Document Control and Management
ZF revolutionises document management with Singlepoint, leading to significant time savings and risk reduction.
Teleflex: Customised complaints module enhances global operations
Senior Quality Engineer Tineke Soors praises Singlepoint for transforming Teleflex’s customer complaint handling, making it more efficient and transparent.
Pactrol: Customised workflows streamlining cross-border operations
Explore the journey of Pactrol Controls Ltd as they navigate the challenges of relocating manufacturing to Hungary while maintaining operational excellence.
United Language Group: Achieving global compliance with Competency Checker
Facing challenges with the new QMS standards, United Language Group successfully integrated the Competency Checker module alongside existing modules.
Kasai: Improving Engineering Change Processes
Kasai, a global front-runner in automotive interior and exterior manufacturing, faced challenges with its engineering change process that revolved around complex spreadsheets and scattered communications.
Metrol: Calibration Manager
Metrol Technology’s journey with Singlepoint’s Calibration Manager is a testament to the power of a single source of truth. Witness a transformation marked by efficient workflows, user empowerment and the unmatched versatility of Singlepoint.
Bandvulc: From disjointed audits to streamlined efficiency
Hitachi Rail Europe, Ltd. is a wholly owned subsidiary of Hitachi, Ltd. and a total railway system supplier offering rolling stock, traction equipment, signalling, traffic management systems and maintenance centres.
FAQs
What kind of documents can I store in the Contractor module?
You can store contractor certifications, insurance documents, training records, risk assessments, method statements, permits, induction records and other compliance-related documents.
How does Singlepoint help in managing contractor health and safety requirements?
Singlepoint centralizes contractor records, training, certifications and safety documentation. Automated workflows and alerts help ensure contractors meet site requirements before work begins.
What is the difference between contractor management software and contractor prequalification platforms such as CHAS or SafeContractor?
Prequalification platforms assess contractor suitability before engagement. Contractor management software supports ongoing management, including document control, inductions, compliance monitoring and performance tracking.
What is the difference between contractor prequalification and ongoing contractor management, and why does a site operator need both?
Prequalification confirms a contractor meets initial requirements. Ongoing management ensures certifications, training and compliance remain valid throughout the contractor’s engagement on site.
Can Singlepoint Contractor Management send automated alerts to internal teams and contractors when certifications or documents are approaching expiration?
Yes, Singlepoint Contractor Management can send automated notifications to alert both contractors and internal teams before certifications, training records or other key documents expire.
How does contractor management software support ISO 45001 clause 8.1.4 requirements for controlling health and safety risks from contractor activities?
It helps manage contractor competence, documentation, risk assessments and approvals. Centralized records provide evidence that contractor-related health and safety risks are effectively controlled.
What contractor management documentation should a site operator maintain to demonstrate compliance during an HSE inspection?
Typical records include certifications, insurance documents, inductions, training records, risk assessments, method statements, permits to work and contractor performance records.
We have over 50 contractors regularly on our manufacturing site, each with different induction requirements, certification renewals, and document expiration dates. How does contractor management software provide visibility and control?
It centralizes contractor records, automates reminders and provides real-time visibility into compliance status. This reduces manual administration and helps ensure requirements are met across all contractors.